Matrak creates a digital record card for each individual material involved in a project so that key information (metadata) can be stored and tracked against each item and reported on.

Every record card has customisable fields to log and track information that matters to you most. They also have a full time stamped activity log that records every interaction and updates involved with material movement, and made by who, to protect your company from additional costs for “missing” or damaged materials that weren't your liability.

In this article you'll learn how to:

Matrak Desktop: Accessing your material activity log

Your material activity log is a digital record that holds every interaction ever made to your materials. This can be used to help dispute resolutions and provides important data on the lifecycle of your materials.

The activity log will show who made the change, what the change was and at what time. This is a great way to get a snapshot of the journey of a material and the changes made to it over time.

To access the activity log:

  • Double click on any material to open the material pop-up

  • Select the “Activity Log” tab at the top of the screen

  • Here you will be able to see a list of all the changes that have been made to the material

How to view materials on your drawings from your record cards

In Matrak your materials are linked directly to your interactive drawings. If you are viewing your material record card and want to see its exact location on your drawings, you have the ability to do so.

Step-by-step instruction on how to view materials on your drawings from your record cards

  • When you are in the specific material record card, scroll to the bottom of the card and select the "Drawings - [selected material]" bar

  • This will automatically take you to your drawings, where you will be able to view exactly where this materials location is

How to attach photos to your material record cards

Users can upload up to 10 photos at a time to a material's record card. Adding photos protects your work, provides quality insurance and helps communicate or raise issues and alerts to ensure no risk goes unreported.

Step-by-step instructions to adding multiple photos:

  • From your material record card, select the Upload Photo/File button on the bottom left hand corner of the card

  • Select the photo/s that you wish to attach to this material's record card

  • Select the save button on the bottom right hand corner of the card to save and attach the photos

Navigating the View Related tab in material record cards

In Matrak every material, task, container, stillage, or delivery becomes its own Record and has its own associated ID number. Every record has its own record card that holds all vital information, related information and a full audit log.

The "View Related" tab located at the top of your record cards allows users view or link records together. Linking records enables users to connect any material to another material, location, task or subcomponents. Giving teams confidence that every piece of material or task required for the job is accounted for.

For example, which containers belong to which apartment, or if any materials have associated tasks that need to be checked.

Linking Records:

By using the “View Related” tab located at the top of your record card, you can see all information on linked records here. Users can also use this tab to link new records together – connecting any record to another record

Create packing lists:

Linking records enables users to create packing lists in Matrak by directly linking: Materials to containers

  1. Materials to stillages and deliveries

  2. Materials to tasks

  3. Containers with containers (Example: Stillages inside a shipping container)

  4. Materials with containers (Example: Windows packed on a stillage)

You can also use the “View Related” tab to link records to associate:

  1. Materials with subcomponents (Example: Sub-framing shipped separately to windows

  2. Materials with locations (Example: Such as for warehouse management, or on-site materials management

  3. Materials with tasks (Example: Such as ITPs / QA Inspections

  4. Locations with tasks (Example: Such as progress tracking for trades without material tracking)

  5. Locations with sub-locations (Example: Buildings -> Levels -> Zones -> Apartments -> Rooms)

  6. Tasks with sub-tasks (Example: Multiple tasks that a single trade needs to complete for each apartment)

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